Chapters Icon Recently Released Chapters
Transmittal Notice
- Explanation of Material Transmitted:
This manual chapter establishes the National Institutes of Health (NIH) policy and procedures governing the management and use of all NIH owned, leased, rented, or otherwise acquired Government motor vehicles and associated equipment. This revision includes requirements and procedures to request a Daily Use vehicle rental.
- Filing Instructions:
Remove: Manual Chapter 26101-38, dated 08/05/2016
Insert: Manual Chapter 26101-38, 01/27/2023 -
PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: This chapter transmits the NIH policy on the use of recruitment, relocation and retention incentives. It differs from the previous manual chapter, issued 12/12/2014, by including guidance on succession plan requirements and removing the minimum NIH service time required to receive a retention incentive. Scope, and Roles, and Responsibilities sections have been added in compliance with NIH Policy Manual requirements. Partial Revision 12/27/2022: Added OHR organization to the Roles and Responsibilities section.
- Filing Instructions:
Remove: Manual 2300-575-1, "Recruitment, Relocation and Retention Incentives," dated 12/12/14.
Insert: Manual 2300-575-1, "Recruitment, Relocation and Retention Incentives," dated 12/08/2022.
PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA, on 301-496-4606 or: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: NIH Human Research Protection Program (HRPP) policies have been revised to comport with the revised HHS Common Rule (45 CFR 46) and to reflect the newly consolidated IRB structure within the NIH Intramural Research Program (IRP). This policy describes how financial and non-financial conflicts of interest in human subjects research are managed to assure the protection of human subjects and the scientific integrity of the research; and describes how institutional conflicts of interest arising from government royalty rights are managed to assure the protection of human subjects and the scientific integrity of human subjects research at the NIH. Upon implementation, this policy fully supersedes the SOP 21 Conflict of Interest Requirements for Researchers and Research Staff. Partial Revision Date: 12/21/2022 This policy is revised to indicate that there is only one Conflict of Interest (COI) Certification to be signed by any NIH investigator or statistician working on a Covered Research Protocol (CRP) who is not an NIH ethics filer. This policy is also revised to reflect process changes brought about by the implementation of the PROTECT electronic IRB system.
- Filing Instructions:
- Insert: NIH Manual Chapter 3014-102, dated 11/06/2020, Partial Revision Date: 12/21/2022
- Implementation Date: 3/1/2021
- PLEASE NOTE: For information on:
- The current policies can also be found at: https://irbo.nih.gov/confluence/display/ohsrp/Policy.
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA, on (301) 496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
Transmittal Notice
- Explanation of Material Transmitted: This NIH Policy Manual outlines the NIH policy and procedures for using Physicians’ Comparability Allowance (PCA). This manual has been reorganized to simplify it and make it more user friendly. The scope, responsibilities, and procedures have been updated to reflect NIH Policy Manual’s required elements and formatting.
- Filing Instructions:
Remove: Manual Issuance 2300-595-1, dated 04/22/2014.
Insert: Manual Issuance 2300-595-1, dated 12/06/2022.
PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Management Support, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/ManualChapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: NIH Human Research Protection Program (HRPP) policies have been revised to comport with the revised DHHS Common Rule (45 CFR 46) and to reflect the newly consolidated IRB structure within the NIH Intramural Research Program (IRP). This policy describes the requirements for investigators for submissions to the NIH IRB, to NIH IRB members when reviewing IRB submissions, and IRBO staff when reviewing research that may be exempt under 45 CFR 46. Upon implementation, this policy fully supersedes the following HRPP Standard Operating Procedures (SOPs): SOP 5 Research Activities with Human Data/Specimens, SOP 6 Determinations, Including Exemptions Made by the Office of Human Subjects Research Protections (OHSRP), SOP 8 Procedures and Required Documentation for Submission and Initial Review of Protocols, SOP 9 Continuing Review by the Convened IRB, SOP 10 Amendments to IRB-approved Research, SOP 11 Suspensions and Terminations of IRB Approval and Administrative Holds and SOP 11A Closure of an IRB-approved protocol. Upon implementation, this policy partially supersedes SOP 16 Reporting Requirements for Unanticipated Problems, Adverse Events and Protocol Deviations. Partial Revision Date: 11/30/2022 These revisions update terminology to comport with the implementation of Huron PROTECT electronic IRB system.
- Filing Instructions:
- Insert: NIH Manual Chapter 3014-205, dated 10/01/2020, Partial Revision Date: 11/30/2022
- Implementation Date: 10/12/2020
- PLEASE NOTE: For information on:
- The current policies can also be found at: https://irbo.nih.gov/confluence/display/ohsrp/Policy.
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA, on (301) 496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
Chapters Icon Frequently Accessed Chapters
Transmittal Notice
- Explanation of Material Transmitted: This chapter was updated to include requirements stipulated in OMB-M-19-21 and the HHS Records Management Policy. Partial Revision: 5/7/2021 – This policy was partially revised to move the procedures for Departing Staff Requesting to Remove Copies of NIH Records from the Policy section into Appendix 5: Process for Departing Staff Requesting to Remove Copies of NIH Records.
Please refer to NIH Manual Chapter 1743-2 to review NIH’s responsibilities related to the NIH Litigation Hold Policy.
Please refer to NIH Manual Chapter 1742 to review NIH’s responsibilities related to transfer, withdrawal and destruction of Records at the Washington National Records Center.
Please refer to NIH Manual Chapter 1744 to review NIH’s responsibilities related to the Vital Records Program.
- Filing Instructions:
- Remove: 1743 – Keeping and Destroying Records, dated 10/01/2015
- Insert: 1743 – Managing Federal Records, dated 12/24/2020, Partial Revision: 5/7/2021
- PLEASE NOTE:
- For inquiries regarding the content of this chapter contact the Information Management Branch (IMB), Division of Compliance Management (DCM), Office of Management Assessment (OMA), Office of Management (OM), Records Management Program: NIHRecordsManagement@nih.gov or 301-496-4606. Additional information on NIH records is located at the following URL:https://oma.od.nih.gov/DMS/Pages/Records-Management.aspx
- For inquiries regarding the NIH Policy Manual contact the Management Operations Branch (MOB), DCM, OMA, at 301-496-4606, or navigate to the following URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
Transmittal Notice
1. Explanation of Material Transmitted: The material transmitted contains amended language in order to reflect recent changes to the FTR and corresponding HHS policies and procedures, as well as other necessary edits. Specifically, the more important changes include: 1) information inclusive of a web site address for the GSA Federal Premier Lodging Program facilities; 2) clarification regarding policy on temporary duty (TDY) travel and annual leave; 3) guidance on emergency travel, i.e., when an employee is injured or becomes ill while in TDY travel status; 4) additional guidance on the authorization and approval of an Actual Expense Allowance; 5) new HHS policy on reimbursement for laundry/dry cleaning expenses; 6) clarification regarding NIH policies and procedures on mechanisms used to pay for registration fees; 7) information on the use of a cell phone to make a personal call home while in TDY travel status; and 8) the rescinding of the GSA Conference Planning regulation that permitted the use of appropriated funds for light
Partial Revisions: 9/5/06*, 4/29/08**, 4/23/12***, 6/04/12****, 11/04/13*****, 01/30/14******, and 02/10/15*******
* NIH Manual 1500-04-07 Section E was revised 9/5/06 to reflect recent changes in HHS policy.
** NIH Manual 1500-04-07 Section E(5) was revised 4/29/08 to update requirements surrounding the reimbursement for personal phone calls home while in TDY travel status, in a foreign location. As long as an estimate of the costs for such phone calls is displayed on the Travel Authorization, there will no longer be a stipulation that the reimbursement is only to be limited to the international transmitting costs plus not to exceed the first three minutes of conversation.
*** NIH Manual 1500-04, the following Chapters are revised/added on 4/23/12:
- Revised 1500-04-06, Section F(3) and G(3) was revised to no longer require an AEA memo for in-kind sponsor lodging.
- Revised 1500-04-07, Section A was revised involving reimbursement for checked baggage, internet fees, GPS for a rental car, and laundry, cleaning and pressing of clothing.
- Added 1500-04-10, NEW NIH Policy for Compensatory Time for Travel (CTT) is issued prescribing use of new NIH Form 2920-1, NIH Compensatory Time for Travel (CTT) Request and Approval Form.
****NIH Manual 1500-04, the following Chapters are revised on 6/04/12:
- 1500-04-03, Section B to update the Meal Reduction Table for CONUS Locations
- 1500-04-04 and 1500-04-05, Sections A and C are completely revised to bring these sections of the NIH Manual Chapter in agreement with the HHS Travel Manual (January 2012)
*****NIH Manual 1500-04, the following are partially revised/rescinded on 11/04/13 as a result of the Conference Lodging Allowance being abolished:
- 1500-04-06 – “Actual Expense Allowance (AEA),” Section F(1) revised to delete paragraph regarding Conference Lodging Allowance
- 1500-04-09 – “Conference Planning - Conference Lodging Allowance,” rescinded in its entirety
******NIH Manual 1500-04, the following Chapter is partially revised on 1/30/14:
- 1500-04-07, Section D is revised to capture current HHS Efficient Spending Policy that requires approval of conference attendance prior to the obligation of registration fees.
*******NIH Manual 1500-04, the following Chapter is rescinded on 2/10/15:
- 1500-04-10 – "NIH Policy for Compensatory Time for Travel (CTT)" is rescinded, NIH CTT policy can be found in NIH Policy Manual, Chapter 2300-550-3, “Compensatory Time off for Travel.”
2. Filing Instructions: This revised version of Chapter 04 is to replace the previously issued version of this chapter.
PLEASE NOTE: For information on:
- Content of this chapter, contact the Office of Financial Management on 301-496-4379 or 301-402-8831.
- NIH Manual System, contact the Office of Management Assessment, OM on 301-496-2832, or enter this URL: http://oma.od.nih.gov/public/MS/manualchapters/Pages/default.aspx
Transmittal Notice
- Explanation of Material Transmitted: This issuance describes the policies and procedures for implementing the Intramural Research Training Award (IRTA) Program. This revision updates the manual chapter to address all levels of IRTA trainees, clarification of the renewal policies (Section C.7), leave policy (C.24), tort claims (C.30). In addition, this version eliminates the technical IRTA and adds the academic student IRTA (C.5); and revises and clarifies the roles and responsibilities (Section D).
NOTE: A Technical Revision has been made to index the subsections that were previously included in Section C: Policy. Users may now easily navigate and reference these sections of the policy using the left hand navigation pane. - Filing Instructions:
Remove: NIH Manual 2300-320-7 dated 02/24/2009
Insert: NIH Manual 2300-320-7 dated 2/24/2021.
- PLEASE NOTE: For information on:
- For information on content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management (DCM), Office of Management Assessment (OMA) on 301-496-4606, or enter this url: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
Transmittal Notice
Explanation of Material Transmitted: Chapters and Appendices within NIH Manual 1500 have been issued and dated individually as listed below, beginning 8/20/99*. Since that time, some chapters/appendices have been completely revised, while others have had partial revisions. The most recent revision/partial revision date is reflected below next to each respective chapter/appendix.
*Note: Partial Revision Dates Listed by Corresponding Chapters/Appendices Below
FTR Links: GSA has recently modified its Web site display of FTR Chapters 300-304. As a result, a new GSA Portal page is available at: http://www.gsa.gov/portal/content/104790.
The chapters within NIH Manual 1500 are as follows:
Chapter 1500-01: Introduction to Official Government Travel
Chapter 1500-02: Traveler Responsibilities
Chapter 1500-03: Transportation
Chapter 1500-04: Per Diem and Other Allowable Expenses
Chapter 1500-05: Advance of Funds/Government-Issued Charge Card
Chapter 1500-07: International Travel
Chapter 1500-09: Relocation Allowances
Chapter 1500-10: Temporary Duty (TDY) Travel and Relocation of Non-FTE Persons
Chapter 1500-11: Use of NIH Official Travel Management Center
Chapter 1500-12: Travel for Consultants, Experts, Private Citizens and Foreign Visitors
Chapter 1500-13: Premium-Class Airline Accommodations
Chapter 1500-15: Travel and Transportation Reform Act of 1998 Requirements
Transmittal Notice
- Explanation of Material Transmitted: NIH Human Research Protection Program (HRPP) policies have been revised to comport with the revised DHHS Common Rule (45 CFR 46) and to reflect the newly consolidated IRB structure within the NIH Intramural Research Program. This Manual Chapter describes the policy development and structure for the NIH Human Research Protection Program (HRPP) policies of the NIH Intramural Research Program (IRP). This manual chapter will partially supersedes the Introduction to the NIH Human Research Protection Program.
- Filing Instructions:
- Insert: NIH Manual Chapter 3014-100, dated 06/03/2020
- Implentation Date: 07/28/2020
- PLEASE NOTE
- The current policies can also be found at: https://irbo.nih.gov/confluence/display/ohsrp/Policy.
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA, on (301) 496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
Chapters Icon Recently Rescinded Chapters
Transmittal Notice
- Explanation of Material Transmitted: This chapter, NIH 0003 - Temporary Business Functions Related to Coronavirus Pandemic, is hereby rescinded. Please refer to the NIH Guidance for Staff on Coronavirus intranet site for guidance, information, and links to resources, as well as the NIH COVID-19 Safety Plan. The NIH Guidance for Staff on Coronavirus intranet site can be found at: https://employees.nih.gov/pages/coronavirus/ and the NIH COVID-19 Safety Plan at https://ors.od.nih.gov/sr/dohs/safety/NIH-covid-19-safety-plan/Pages/default.aspx.
- Filing Instructions:
- Remove: NIH Policy Manual, Chapter 0003, dated 12/16/2020, Partial Revision: 2/8/2021
- Insert: None
- Please note for information on:
- Content of this chapter, contact the issuing offices listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: This chapter, NIH 2300-600-1 - NIH Telework Policy, is hereby rescinded in its entirety since it has been superseded by HHS policy guidance regarding Workplace Flexibilities. Please refer to HHS Instruction 990-1, Workplace Flexibilities, dated March 22, 2022 for guidance, as well as the NIH OHR Workplace Flexibilities (WPF) website for WPF program requirements. The HHS Instruction can be found at: https://www.hhs.gov/about/agencies/asa/ohr/hr-library/990-1/index.html, and the OHR Workplace Flexibilities website at: https://hr.nih.gov/working-nih/workplace-flexibilities.
- Filing Instructions:
Remove: NIH Policy Manual, Chapter 2300-600-1 dated 10/30/2003
Insert: None
PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Management Support, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: This chapter, NIH 1965 –NIH Evaluation Set-Aside Program, is hereby rescinded in its entirety. The program was suspended in February 2015. In the Consolidated and Further Continuing Appropriations Act, 2015, Congress substantially changed the distribution of Public Health Service (PHS) Evaluation Funds. As a result of these changes, HHS decided not to make any PHS Evaluation Funds available for internal use activities at NIH in FY 2015. Consequently, the program was unable to accept applications from ICs and OD offices for evaluations and evaluation-related activities in the absence of funds. Congress and HHS have followed this general course of action in FY 2016 and beyond; thus, the program is discontinued permanently.
- Filing Instructions:
Remove: NIH Policy Manual, Chapter 1965, dated 02/27/2017
Insert: None
PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management (DCM), OMA on 301-496-4606, or: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: The FEORP information in this manual chapter is obsolete. FEORP is now managed internally through the Office of Human Resources (OHR). For further FEORP information please contact OHR/Client Services Division, Corporate Recruitment Unit information at https://hr.nih.gov/about/organizational-chart/client-services-division-csd.
- Filing Instructions:
Remove: Manual Issuance 2203, dated 05/14/93
PLEASE NOTE: For information on:
- Content of this chapter, contact Frances Davis at 301-451-1785 or email at Frances.Davis@nih.gov or Kyle Hartwig at 301-435-7276 or e-mail at Kyle.Hartwig@nih.gov.
- NIH Policy Manual, contact the Division of Management Support, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: This chapter is rescinded. Manual Chapter 26101-26-37 is obsolete since the use of faster, less expensive, and more convenient Internet technologies has largely replaced the dedicated-use television services. Questions and service requests related to this can be directed to the NIH Service Desk at https://itservicedesk.nih.gov/support/.
- Filing Instructions:
-
Remove: NIH Policy Manual, Chapter 26101-26-37, dated 2/28/1994
-
Insert: NIH Policy Manual, Chapter 26101-26-37, 8/5/2021
- PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.