Chapters Icon Recently Released Chapters
Transmittal Notice
- Explanation of Material Transmitted: This revised chapter outlines responsibilities for assisting the Department of Health and Human Services (HHS) Office of Inspector General (OIG), and Government Accountability Office (GAO) program with Audit Reviews conducted at the National Institutes of Health (NIH), and for responding to, and taking corrective action on, OIG and GAO program audit findings and recommendations. Included in the revision are updates to responsibilities for the Office of Management Assessment (OMA) and Office of Science Policy (OSP), website references, Glossary of Terms Appendix A, Sharing of Sensitive Information Appendix B, and a new Appendix C outlining the audit lifecycle.
Please refer to NIH Manual 1753, Audits and Investigations of Contractors and Grantees by Outside Organizations, to review NIH’s responsibilities with processing audit reports of contractors and grantees distributed by the OIG.
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Filing Instructions:
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Remove: NIH Manual Chapter 1752, dated 09/30/2016
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Insert: NIH Manual Chapter 1752, dated 11/22/2021
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PLEASE NOTE: For information on:
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Contents of this chapter, contact the issuing office listed above.
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NIH Policy Manual, contact the Division of Compliance Management, Office of Management Assessment (OMA) at 301-496-4606, policymanual@nih.gov or refer to URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
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Transmittal Notice
- Explanation of Material Transmitted: This chapter describes the NIH policies and procedures regarding allegations of harassment and inappropriate conduct in the workplace. The policy has been revised to clarify the anti-harassment program and Civil Branch’s harassment complaint process, updated language to properly cover all protected classes, update responsibilities for Contracting Officer’s Representatives (COR) and Employee and Labor Relations Branch, included new resources from NIH offices, and clearly define the roles of the Civil Branch process and the EEO complaint process through EDI. Technical Revision 11/8/2021: Section D.2.a.v. was revised to further clarify gender identity that includes "name" in addition to a person's pronouns.
- Filling Instructions:
- Remove: NIH Manual Chapter 1311, dated 9/25/2018.
- Insert: NIH Manual Chapter 1311, dated 10/27/2021.
- PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Management Operations Branch, Division of Compliance Management, OMA on 301-496-4606, policymanual@nih.gov or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: This chapter is revised to update the policy, procedures and organizational responsibilities to ensure compliance with updates to applicable federal security standards and guidelines for construction, renovation, lease acquisition and major equipment installation projects affecting active and passive security systems at all National Institutes of Health (NIH) owned and leased facilities.
- Filing Instructions:
Remove: NIH Manual Issuance 1381; Dated: 07/24/2014.
Insert:NIH Manual Issuance 1381; Dated: 10/01/2020.
PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA, or by telephone at (301) 496-4606.
Transmittal Notice
- Explanation of Material Transmitted: The revisions to this Manual Chapter pertain to guidelines, requirements and procedures for Medical Qualification Determinations at the National Institutes of Health (NIH). Partial Revision 8/10/2021: This partial revision removes language that will alleviate an administrative burden of seeking an exemption for selections that should be exempt by default.
- Filing Instructions:
- Remove: NIH Manual 2300-339-2, dated 05/13/09
- Insert: NIH Manual 2300-339-2, dated 10/15/2020, Partial Revision Dated: 08/10/2021
- PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA on 496-4606, or enter this URL https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
Transmittal Notice
- Explanation of Material Transmitted: This Manual Chapter describes the NIH Human Research Protection Program (HRPP) of the NIH Intramural Research Program (IRP). The Office of Human Subjects Research Protections(OHSRP) is the lead office for the NIH HRPP. This manual chapter describes the structure and components of the NIH HRPP and the OHSRP. This chapter has been revised to include coverage of Visiting Fellows (VFs) under the NIH FWA without a separate Agreement, and to include VFs in the definition of “NIH Investigator.” This manual chapter taken together with the HRPP Policies, will fully supersede Manual Chapter 3014 and the Introduction to the NIH Human Research Protection Program. Effective December 2019, the NIH HRPP completed a reorganization and consolidation resulting in the centralization of IRB operations and transition to a centralized and flexible IRB system. Partial Revision 8/10/2021: This revision adds overarching statements regarding NIH inclusion policies for research involving human subjects, and for equity, diversity and inclusion.
- Filing Instructions:
- Insert: NIH Manual Chapter 3014-100, dated 11/19/2020, Partial Revision Date: 8/10/2021
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Implementation Date: 11/24/2020
- PLEASE NOTE:
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The current policies can also be found at: https://irbo.nih.gov/confluence/display/ohsrp/Policy.
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For information on content of this chapter, contact the issuing office listed above.
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NIH Policy Manual, contact the Division of Compliance Management, OMA, on (301) 496-4606, policymanual@nih.gov or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
Chapters Icon Frequently Accessed Chapters
Transmittal Notice
- Explanation of Material Transmitted: This chapter was updated to include requirements stipulated in OMB-M-19-21 and the HHS Records Management Policy. Partial Revision: 5/7/2021 – This policy was partially revised to move the procedures for Departing Staff Requesting to Remove Copies of NIH Records from the Policy section into Appendix 5: Process for Departing Staff Requesting to Remove Copies of NIH Records.
Please refer to NIH Manual Chapter 1743-2 to review NIH’s responsibilities related to the NIH Litigation Hold Policy.
Please refer to NIH Manual Chapter 1742 to review NIH’s responsibilities related to transfer, withdrawal and destruction of Records at the Washington National Records Center.
Please refer to NIH Manual Chapter 1744 to review NIH’s responsibilities related to the Vital Records Program.
- Filing Instructions:
- Remove: 1743 – Keeping and Destroying Records, dated 10/01/2015
- Insert: 1743 – Managing Federal Records, dated 12/24/2020, Partial Revision: 5/7/2021
- PLEASE NOTE:
- For inquiries regarding the content of this chapter contact the Information Management Branch (IMB), Division of Compliance Management (DCM), Office of Management Assessment (OMA), Office of Management (OM), Records Management Program: NIHRecordsManagement@nih.gov or 301-496-4606. Additional information on NIH records is located at the following URL:https://oma.od.nih.gov/DMS/Pages/Records-Management.aspx
- For inquiries regarding the NIH Policy Manual contact the Management Operations Branch (MOB), DCM, OMA, at 301-496-4606, or navigate to the following URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
Transmittal Notice
- Explanation of Material Transmitted: This policy sets forth requirements for ensuring that NIH information technology (IT) resources and data are appropriately protected when authorized users remotely access NIH information and information systems.
The policy is being revised to require the use of a Personal Identity Verification (PIV) card for remote access in accordance with Homeland Security Presidential Directive 12 (HSPD-12) 1, NIH Manual Chapter 2811, NIH Policy for Access to Information Technology Systems and Networks, and other related federal requirements and directives. It is being revised for clarity and to remove outdated information.
- Filing Instructions:
Remove: NIH Manual Chapter 2810, dated 01/28/2019
Insert: NIH Manual Chapter 2810, dated 07/30/2019
PLEASE NOTE: For information on:
- Content of this chapter, contact the NIH Information Security Program, OCIO on 301-496-1168 or enter this URL: https://ocio.nih.gov/
- NIH Policy Manual, contact the Division of Management Support, OMA on 496-4606 or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
1]Homeland Security Presidential Directive/HSPD-12: https://csrc.nist.gov/Topics/Laws-and-Regulations/executive-documents/HSPD-12. A list of other related Federal requirements and directives is available upon request.
Transmittal Notice
1. Explanation of Material Transmitted: The material transmitted contains amended language in order to reflect recent changes to the FTR and corresponding HHS policies and procedures, as well as other necessary edits. Specifically, the more important changes include: 1) information inclusive of a web site address for the GSA Federal Premier Lodging Program facilities; 2) clarification regarding policy on temporary duty (TDY) travel and annual leave; 3) guidance on emergency travel, i.e., when an employee is injured or becomes ill while in TDY travel status; 4) additional guidance on the authorization and approval of an Actual Expense Allowance; 5) new HHS policy on reimbursement for laundry/dry cleaning expenses; 6) clarification regarding NIH policies and procedures on mechanisms used to pay for registration fees; 7) information on the use of a cell phone to make a personal call home while in TDY travel status; and 8) the rescinding of the GSA Conference Planning regulation that permitted the use of appropriated funds for light
Partial Revisions: 9/5/06*, 4/29/08**, 4/23/12***, 6/04/12****, 11/04/13*****, 01/30/14******, and 02/10/15*******
* NIH Manual 1500-04-07 Section E was revised 9/5/06 to reflect recent changes in HHS policy.
** NIH Manual 1500-04-07 Section E(5) was revised 4/29/08 to update requirements surrounding the reimbursement for personal phone calls home while in TDY travel status, in a foreign location. As long as an estimate of the costs for such phone calls is displayed on the Travel Authorization, there will no longer be a stipulation that the reimbursement is only to be limited to the international transmitting costs plus not to exceed the first three minutes of conversation.
*** NIH Manual 1500-04, the following Chapters are revised/added on 4/23/12:
- Revised 1500-04-06, Section F(3) and G(3) was revised to no longer require an AEA memo for in-kind sponsor lodging.
- Revised 1500-04-07, Section A was revised involving reimbursement for checked baggage, internet fees, GPS for a rental car, and laundry, cleaning and pressing of clothing.
- Added 1500-04-10, NEW NIH Policy for Compensatory Time for Travel (CTT) is issued prescribing use of new NIH Form 2920-1, NIH Compensatory Time for Travel (CTT) Request and Approval Form.
****NIH Manual 1500-04, the following Chapters are revised on 6/04/12:
- 1500-04-03, Section B to update the Meal Reduction Table for CONUS Locations
- 1500-04-04 and 1500-04-05, Sections A and C are completely revised to bring these sections of the NIH Manual Chapter in agreement with the HHS Travel Manual (January 2012)
*****NIH Manual 1500-04, the following are partially revised/rescinded on 11/04/13 as a result of the Conference Lodging Allowance being abolished:
- 1500-04-06 – “Actual Expense Allowance (AEA),” Section F(1) revised to delete paragraph regarding Conference Lodging Allowance
- 1500-04-09 – “Conference Planning - Conference Lodging Allowance,” rescinded in its entirety
******NIH Manual 1500-04, the following Chapter is partially revised on 1/30/14:
- 1500-04-07, Section D is revised to capture current HHS Efficient Spending Policy that requires approval of conference attendance prior to the obligation of registration fees.
*******NIH Manual 1500-04, the following Chapter is rescinded on 2/10/15:
- 1500-04-10 – "NIH Policy for Compensatory Time for Travel (CTT)" is rescinded, NIH CTT policy can be found in NIH Policy Manual, Chapter 2300-550-3, “Compensatory Time off for Travel.”
2. Filing Instructions: This revised version of Chapter 04 is to replace the previously issued version of this chapter.
PLEASE NOTE: For information on:
- Content of this chapter, contact the Office of Financial Management on 301-496-4379 or 301-402-8831.
- NIH Manual System, contact the Office of Management Assessment, OM on 301-496-2832, or enter this URL: http://oma.od.nih.gov/public/MS/manualchapters/Pages/default.aspx
Transmittal Notice
- Explanation of Material Transmitted: This issuance describes the policies and procedures for implementing the Intramural Research Training Award (IRTA) Program. This revision updates the manual chapter to address all levels of IRTA trainees, clarification of the renewal policies (Section C.7), leave policy (C.24), tort claims (C.30). In addition, this version eliminates the technical IRTA and adds the academic student IRTA (C.5); and revises and clarifies the roles and responsibilities (Section D).
NOTE: A Technical Revision has been made to index the subsections that were previously included in Section C: Policy. Users may now easily navigate and reference these sections of the policy using the left hand navigation pane. - Filing Instructions:
Remove: NIH Manual 2300-320-7 dated 02/24/2009
Insert: NIH Manual 2300-320-7 dated 2/24/2021.
- PLEASE NOTE: For information on:
- For information on content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management (DCM), Office of Management Assessment (OMA) on 301-496-4606, or enter this url: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx
Transmittal Notice
Explanation of Material Transmitted: Chapters and Appendices within NIH Manual 1500 have been issued and dated individually as listed below, beginning 8/20/99*. Since that time, some chapters/appendices have been completely revised, while others have had partial revisions. The most recent revision/partial revision date is reflected below next to each respective chapter/appendix.
*Note: Partial Revision Dates Listed by Corresponding Chapters/Appendices Below
FTR Links: GSA has recently modified its Web site display of FTR Chapters 300-304. As a result, a new GSA Portal page is available at: http://www.gsa.gov/portal/content/104790.
The chapters within NIH Manual 1500 are as follows:
Chapter 1500-01: Introduction to Official Government Travel
Chapter 1500-02: Traveler Responsibilities
Chapter 1500-03: Transportation
Chapter 1500-04: Per Diem and Other Allowable Expenses
Chapter 1500-05: Advance of Funds/Government-Issued Charge Card
Chapter 1500-07: International Travel
Chapter 1500-09: Relocation Allowances
Chapter 1500-10: Temporary Duty (TDY) Travel and Relocation of Non-FTE Persons
Chapter 1500-11: Use of NIH Official Travel Management Center
Chapter 1500-12: Travel for Consultants, Experts, Private Citizens and Foreign Visitors
Chapter 1500-13: Premium-Class Airline Accommodations
Chapter 1500-15: Travel and Transportation Reform Act of 1998 Requirements
Chapters Icon Recently Rescinded Chapters
Transmittal Notice
- Explanation of Material Transmitted: This chapter is rescinded. Manual Chapter 26101-35-1 is obsolete since faster, less expensive, and more convenient technologies such as cell phones, email, etc. have largely replaced the use of telegraph/telex services. Questions related to this can be directed to the NIH Service Desk at https://itservicedesk.nih.gov/support/.
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Filing Instructions:
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Remove: NIH Policy Manual, Chapter 26101-35-1, dated 2/28/1994
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Insert: NIH Policy Manual, Chapter 26101-35-1, dated 8/5/2021
- PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: This chapter is rescinded. Manual Chapter 1757 is obsolete since the published personnel listings and the NIH Telephone Operator’s Locator Database are now sourced from the NIH Enterprise Directory (NED). NIH Employees and contractors can update their NED information at: http://ned.nih.gov (Click on “Update” at this site for detailed instructions). For deletions, contact your Administrative Officer (AO). Questions related to this can be directed to the NIH Service Desk at https://itservicedesk.nih.gov/support/.
- Filing Instructions:
- Remove: NIH Policy Manual, Chapter 1757, dated 10/1/1994
- Insert: NIH Policy Manual, Chapter 1757, dated 8/5/2021
PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: This chapter is rescinded. Manual Chapter 26101-26-37 is obsolete since the use of faster, less expensive, and more convenient Internet technologies has largely replaced the dedicated-use television services. Questions and service requests related to this can be directed to the NIH Service Desk at https://itservicedesk.nih.gov/support/.
- Filing Instructions:
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Remove: NIH Policy Manual, Chapter 26101-26-37, dated 2/28/1994
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Insert: NIH Policy Manual, Chapter 26101-26-37, 8/5/2021
- PLEASE NOTE: For information on:
- Content of this chapter, contact the issuing office listed above.
- NIH Policy Manual, contact the Division of Compliance Management, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: Content previously contained in this Chapter is purely procedural and will be relocated into a grants management procedural document referred to as a “How-To’s and linked to an appropriate Grants Administration Manual under the 5000 series.” Therefore, this Chapter is rescinded.
- Filing Instructions:
Remove: NIH Policy Manual, Chapter 55201, dated 12/15/2000
Insert: OPERA will maintain the How-To document.
PLEASE NOTE: For information on:
- Content of this chapter, contact the Division of Grants Policy (DGP) within the Office of Extramural Research Policy Administration (OPERA) at the phone number listed above, or at GrantsPolicy@od.nih.gov ; or
- NIH Policy Manual, contact the Division of Management Support, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.
Transmittal Notice
- Explanation of Material Transmitted: Content previously contained in this Chapter is purely procedural and will be relocated into a grants management procedural document referred to as a “How-To’s and linked to an appropriate Grants Administration Manual under the 5000 series.” Therefore, this Chapter is rescinded.
- Filing Instructions:
Remove: NIH Policy Manual, Chapter 54502, dated 4/10/1987
Insert: OPERA will maintain the How-To document.
PLEASE NOTE: For information on:
- Content of this chapter, contact the Division of Grants Policy (DGP) within the Office of Extramural Research Policy Administration (OPERA) at the phone number listed above, or at GrantsPolicy@od.nih.gov ; or
- NIH Policy Manual, contact the Division of Management Support, OMA on 301-496-4606, or enter this URL: https://oma.od.nih.gov/DMS/Pages/Manual-Chapters.aspx.